EVP Global Functions
A Snapshot of Your Day
You will
play a crucial role in supporting the planning, execution, and completion of
various projects within the organization. This position requires a
detail-oriented individual with strong organizational and communication skills,
capable of coordinating team activities, managing schedules, and ensuring that
project milestones are met. Your ability to assist in the identification and
implementation of efficient processes will be key to fostering a collaborative
and productive work environment.
How You’ll Make an Impact / Responsibilities
- Assist
staff, managers, engineers, and other team members with work activities. - Assist in
managing the office operations, and arranging internal and external
meetings, including meeting room bookings, IT tools checks, catering
services, etc. - Maintain
office inventory and procurement of office supplies as needed. - Organize
internal and external events and represent the company as needed. - Assist
staff with travel arrangements and timely submittal of expense reports. - On- and
off-boarding of staff, including administrative processing (company ID,
access authorizations), as well as ordering IT equipment for the team and
supporting IT administration (drive management, access rights). - Maintain
office and department-wide communications. - Maintain
office templates and tools updated. - Maintain
electronic and paper records, ensuring information is organized and easily
accessible. - Coordinate
domestic and international shipping and mail services as needed. - Ensure the
team has timely access to tools and supplies needed for the job. - Supervise
and coordinate the schedules of multiple staff members. - Handle
correspondence, including responding when appropriate in English (e-mails,
phone calls, and meeting requests) and coordinate the calendar to
prioritize a high volume of appointments and travel requirements. - Look after
internal and external visitors and coordinate meetings including the
preparation of agendas, presentation material/pre-reads, and minutes of
meetings. - Type,
compile, and prepare reports, graphics, and presentations as part of
individual strategic projects. - Comply
with all internal and external rules and regulations, including custom
export control, RI rules, department-specific work instructions,
provisions of the Integrated Management System manual, etc.
What You Bring / Skills, Capabilities
- Professional
Team Assistant experience level required. - Graduated
with a professional degree. - Very good English
language skills. Professional written and verbal communication skills. - Very good
knowledge of MS Office (Outlook, Word, Excel, PowerPoint, MS Teams, etc.)
as well as SE-internal tools (E2E Travel, Ariba, MDG, SAP, etc.). - Adaptable,
innovative, and willing to learn new skills. - Attention
to detail, stress resistance, and time management skills.
About the Role
- Location:
Siemens Energy Innovation Center, Abu Dhabi - Full-time
with a flexible schedule, Remote vs. Office Attendance - Work with
a dynamic team.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company.
We meet the growing energy demand across 90+ countries while ensuring our
climate is protected. With more than 92,000 dedicated employees, we not only generate
electricity for over 16% of the global community, but we’re also using our
technology to help protect people and the environment.
Our global team is committed to making sustainable, reliable, and
affordable energy a reality by pushing the boundaries of what is possible. We
uphold a 150-year legacy of innovation that encourages our search for people
who will support our focus on decarbonization, new technologies, and energy
transformation.
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity, we generate
power. We run on inclusion and our combined creative energy is fuelled by over
130 nationalities.
Siemens Energy celebrates character – no matter what ethnic background,
gender, age, religion, identity, or disability. We energize society, all of
society, and we do not discriminate based on our differences.
We value equal opportunities and welcome applications from people with
disabilities.
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