Administrator- Full-Time Office Based in Wetherby
Administrator for Sales and Marketing team
Our client is seeking a UK Sales & Marketing Administration Assistant to join their team based in Wetherby, West Yorkshire. The Sales & Marketing Assistant will provide support to the UK Country Manager and UK Sales Force, alongside day to day operations of a medical device company and running of the office.
This is fully office based. Monday to Friday working 9am-5pm with 30mins for lunch.
There is the requirement to work alone in the office for much of the time.
RESPONSIBILITIES & DUTIESAccurately processing of customer orders and purchase orders, from order to remittance.
Raising invoices and credit notes; Orders and invoice management
Liaising with relevant NHS contacts to ensure timely payment
Management of order fulfilment
Customer Services
Provide telephone and digital assistance to patients interested in the company’s products.
Guide patients throughout the ordering process and offer technical support.
Stock Control
Manage the device inventory and liaise with our manufacturing department to ensure that our stock levels are adequate to the needs of the local market.
Stock maintenance including organising import and export, stock level reporting
Marketing
Organising of travel & accommodation for both staff and customers to UK and International events
Organisation and management of travel for attendees to Masterclass/Educational Events (both national and international)
Marketing Events organiser for exhibitions & meetings
Organisation and booking of congress events including transportation of exhibition stands and material, liaising with event administrator and Logistics Company and associated travel and accommodation
Ensuring UK stock levels of marketing materials are listed, monitored and maintained.
Work with the marketing team to help in the creation of marketing collateral.
Record marketing expenses and create detailed reports.
Digital marketing
Accurately process and administrate customer quotations and contractsLiaising with hospital administration regarding stock and purchase orders, raising quotationsOffice administration duties
Minute taking
Database management MS Excel (Budget trackers/Sales trackers)
Diary management (MS Outlook & CRM)
Expense Reporting (MS Excel)
Proof reading documentation of a medical nature including clinical marketing material
Organisation of team meetings
New starter industry credential checking
Post
Stationary
Maintenance contractsLiaising with appropriate site contacts and engineers in relation to maintenance of medical device/company equipmentSales Force Support
Support Product Specialists with sales opportunities when needed
E-mail campaigns
Support the sales force by identifying and contacting potential leads using cold calling techniques delivered via email and telephone.
HR admin support to UK and head Office in Italy
CRM management and reporting
Maintenance of multiple spreadsheets
Ad hoc projects and other duties as requested in line with company objectives
QUALIFICATIONS & SKILLS
Highly Proficient in MS Office with expertise in Microsoft Word, Microsoft Excel and Power Point
High level of customer service
Exceptional communication skills both written and verbal
Superior organisation skills, with the ability to work to deadlines
Sage experience preferred
NHS Supply Chain experience advantageous
Excellent time management skills ensuring a high level of productivity
Attention to detail and a high degree of accuracy
The role is fully office based there with some flexibility to work a day from home when the business needs allow.
Salary is £26,000Full office based Mon- Fri 9-5pm with 30 mins lunch 37.5 hours a week but can offer flexibility for the right person.
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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