Admissions Administrator

Required as soon as possible

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

We are currently seeking a personable, professional and organised candidate to be our new Admissions Administrator. This is a full-time role during term-time. Flexible working arrangements may be available outside term-time with scope to work from home to fit in with the team’s requirements

The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following:

• Working with the Admissions team (junior and senior schools) to ensure that the admissions experience reflects the warmth and welcome of the King’s community
• Responding to all email and telephone queries in a courteous and professional manner and ensuring that all communication with prospective parents, feeder school staff and colleagues is delivered in a consistent and friendly manner that best reflects the ethos and excellence of the School
• Supporting the admissions process at every entry point to ensure that pupil wellbeing is at the heart of all our admissions work
• Supporting the team to keep all documents relating to admissions up to date and in line with best practice
• Helping to ensure feeder school information is kept up to date on the school database (Schoolbase)
• Assisting with the registration of prospective candidates
• Assisting with the preparation for all assessment and interview days including managing the counting and distribution of exam papers before assessments; following up requests for confidential references for all exam candidates and logging and filing them appropriately; assisting with the checking of interview lists, collating packs and distributing to interviewers in a timely manner
• Organising invigilators for assessments, including confirming bookings, liaising and briefing and payment
• Helping with the checking and collating of returned offer documents including checking information on acceptance forms, recording bursary and scholarships acceptance data and sending family circumstances forms out when appropriate
• Working closely with colleagues across the school to ensure that we are providing an exceptional customer experience consistent with the King’s ethos and values
• Working with colleagues across Marketing and Admissions to ensure that all materials needed for school fairs and visits are ready for the person attending
• Managing all visitor bookings and helping to organise and administer prospective parent and pupil events with an eventual responsibility for 11+ Forums
• Attending admissions events and always acting as an ambassador for King’s
• Helping to organise and run events for feeder schools’ pupils and staff, for example the annual Cayley Challenge
• Supporting the admissions department in the field of the use of technology initially, for example, by playing a role in the development and implementation of the Open Apply system at King’s
• Helping to ensure pupil records and databases are maintained in line with GDPR regulations
• Helping ensure compliance with any visa requirements for candidates and their families during the admissions process
• Helping with the organisation of occasional place assessments when required
• Supporting the team by ensuring that all invoices are passed on to Accounts and are paid in a timely manner
• Any other administrative tasks as may be deemed necessary by the Head of Admissions

For a full job description and information on how to apply for this role, please refer to the school’s website (under useful information / career opportunities)

Closing date: Monday 21st October 2024 at 9am.

Interviews: Tuesday 5th November 2024.

Information about the structure and format of the interview procedure will be provided to shortlisted candidates ahead of the interview day to allow time for preparation.

Interviews may be staged and we may choose to appoint at any time during the application process.

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Any offer of employment will be subject to the receipt of an enhanced DBS check, satisfactory references and medical clearance. At King’s we embrace inclusion and fairness in the workplace: diversity is to be celebrated and as such we strive towards a fully immersive culture of inclusion, diversity and equality.