Head’s PA
Barking
APT&C Scale 6, full time or term time only (FTE £28,977)
September
Ofsted Good School with Outstanding Features
We have a great opportunity for an experienced Heads PA to join our partner secondary school in East London this September.
Part of inner London, this is a modern, relatively new school with a supportive senior leadership. This is an opportunity for you to work with some extraordinary and aspirational students in a developing area of East London. The school is driven by the dreams, aspirations and ambitions of its students and the wider community.
You will be joining a highly motivated and passionate group of staff who work tirelessly in the best interests of the students.
This role will include:
- Act as a first point of contact within the school for staff, governors, parents and other stakeholders seeking contact with the Headteacher.
- To assist the Headteacher in organising his/her administrative workload. Ensure that the Headteacher responds to particular requests within timescales identified in any agreed priority action list.
- Maintain the diary for the Headteacher, arranging appointments as appropriate, and ensuring that he/she is adequately briefed on matters to be discussed.
- Provide personal, organisational and administrative support to the Governing Body.
- To Liaise with the clerk to governors with relation to all Local Governing Body business.
- Liaise with appropriate staff and outside agencies in preparing, producing and collating exclusion paperwork as required. To produce exclusion letters as required and to record on SIMS. Administrate all matters relating to the exclusion of students.
- Prepare papers for Senior Leadership Meetings, take minutes and distribute these in a timely fashion
- Administration for the Head’s annual QA meetings with Heads of Department and Heads of Year.
- Preparing, checking and sending out weekly staff briefing notes. • Make travel arrangements for the Headteacher and to provide care for his/her visitors, including the provision of refreshments.
- Interpret headteacher’s comments into draft written correspondence to be sent to relevant stakeholders
- Develop written communication that is professional and upholds the school’s vision and values
- Proof-read outgoing communication to ensure it’s of the highest standard
- Assemble and prepare papers required by the Headteacher to attend meetings, prepare reports, or reply to requests for information. To draft letters as directed by the Headteacher.
- Handle all confidential correspondence with discretion and to be circumspect about the contents.
- Liaise with Senior Leadership Team concerning priorities, deadlines, policies and procedures.
- Ensure the maintenance of clear and effective filing, records and other systems and to keep them updated for the Headteacher.
- Maintain staff archive files and produce outgoing references when requested.
- Arrange meetings and when required, take minutes. Ensure that matters arising from meetings are dealt with by the appropriate people within agreed timescales.
Our client school offers:
- Supportive staff, and an involved community who are committed to school improvement, who will work with you to achieve your goals.
- Students who are enthusiastic and highly motivated with a love of learning
- Excellent premises and well-equipped classrooms providing a modern and technologically advanced learning environment for students.
- The opportunity to make a real difference to the lives of our students.
School administrative experience required
Interviews to take place 17th April after the Easter Holidays
We will try to respond to all applications within three working days. However due to the volume of applications we receive we are sometimes unable to respond to individual candidates. If we have not contacted, you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other vacancies we advertise in future that you think you may be suitable for.
We are committed to a policy of equal opportunities. Our objective is to be an equal opportunities employer, because of this we welcome applications from everyone with suitable skills and ability regardless of race, colour, nationality, ethnic or national origin, gender, disability, sexual orientation, age, religion or belief. All applications will be accepted and reviewed solely on merit.
