HAYS
Legal Secretary Required
Are you an organised and detail-oriented individual with a passion for working in a professional services environment? Located in the heart of Newcastle city centre, seeking a dedicated Legal Secretary to support our dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of our housing department, working closely with partners and fee earners. If you have excellent communication skills, proficiency in legal documentation, and a proactive attitude, we would love to hear from you!
KEY RESPONSIBILITIESWorking within the housing department, key responsibilities include:
- Organising and prioritising workloads in collaboration with fee earners.
- Managing the fee earner’s diary and being aware of their daily commitments.
- Preparing incoming and outgoing correspondence.
- Notifying and coordinating with fee earners about any changes in workload priorities.
- Opening and closing files, ensuring compliance with money laundering documentation and firm policies.
- Liaising with clients and taking instructions under the supervision of fee earners.
- Preparing, submitting, and downloading property searches.
- Drafting, amending, and finalising legal documents and reports as directed.
- Preparing and collating engrossments for execution and completion.
- Submitting Stamp Duty Land Tax forms via the SDLT website.
- Interfacing with the Land Registry.
- Assisting with the preparation of monthly bills.
- E-filing all documents and correspondence.
- Using precedents to draft documents as directed.
- Coordinating with the Housing Department Administrator for room bookings, accommodation, and travel arrangements.
- Setting out-of-office greetings and managing email messages when fee earners are unavailable.
KEY ATTRIBUTES/SKILLS
- Highly organised with strong attention to detail and a positive attitude.
- Advanced proficiency in Microsoft Office Suite.
- Experience with Searches, Land Registry, and Stamp Duty Land Tax interfaces.
- Excellent IT skills, including document management systems.
- Fast and accurate typing skills.
- Proficient in document preparation, including formatting, table of contents, formulas, track changes, and document comparison.
- Self-motivated and able to work independently.
- Strong organisational skills.
- Excellent communication and interpersonal skills.
- Ability to prioritise tasks and meet deadlines.
- Professional and efficient telephone manner.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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