Hays Specialist Recruitment Limited
Your new company
A global property development and investment company based in London’s West End. Your new role
You will be supporting the Head of Investment, Strategy and Insights with all aspects of administration support. This role is a 12 month maternity cover, working 25 hours per week (most likely all 5 days, but some flexibility is available). Your duties will include:
- High level diary management
- Inbox / email management – proactively assessing emails, taking appropriate action, forwarding information as required and filing
- Prioritise workload efficiently and effectively with constantly changing schedules
- Pro-actively pulling together papers in preparation of meetings
- Arrange meetings via outlook including inviting external guests and liaising with other secretaries
- Create reports, documents, letters and PowerPoint presentations
- Print and bind documents as required
- Liaise with all levels within the company
- Answer telephone calls and dealing with them accordingly
- Travel arrangements – book travel/accommodation/restaurants and coordinate itinerary
- Processing monthly expenses/create po’s
- Salesforce – keeping contacts up to date and logging meeting notes.
- Create agenda for team meetings
What you’ll need to succeed
- Requires a confident, highly organised, pro-active and self-starter approach.
- Experience of working in a similar senior level administration role.
- Must be able to self-manage and prioritise own workload to meet tight deadlines.
- Flexibility – must be able to deal with different levels of workload.
- Must have good written and oral communication skills.
- Must have excellent attention to detail and accuracy.
- A good team player.
- Must be able to use own initiative & anticipate/forward plan line managers’ time.
- Must have advanced knowledge of outlook and PowerPoint.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at hays.co.uk
