Service Operations Senior Administrator

How You Will Make an Impact

• For this role you will maintain optimum interaction with
  Service Operations Head, FS Operations Managers, Planning Manager, Site
  leaders, Project Managers and Service Engineering department- in addition
  to customer representatives – Ensuring that all project related activities
  are planned and driven in accordance with Siemens Energy Quality and EHS
  standard procedures and the relevant project documentation.
• Arrange Travel for all FS resources to Siemens-Energy
  customer power plants throughout KSA and abroad to perform maintenance,
  repair, and modifications of large steam and gas turbine generators and
  related equipment.
• Managing and Clearing expenses of mechanical/electrical
  maintenance crews ranging in size from 150-180 HC.
• Follow up on the Onboarding and offboarding of resource
  Delegation for onshore and offshore SE resources for international
  assignments and use BeReady and BTAT and follow up to issue PATAC.
• Coordinate HR-related requests including the CARL & AskHR
  and report work injuries and arrange employees’ training and development
  process.
• Arrange the team meetings and workshops for the Service
  operation department & PM Team.
• Handling Service operation department yearly vacation plan of
  (Central) employees.
• Support in Issuance and extension of 3rd Party Resources
  services agreements with 3rd Party resource request to support SE Projects
  and attestation from Ajeer portal.
• Be part of the Emergency Preparedness Arrangements on behalf
  of the Service Operation Team in alignment with location EHS and support
  the Zero Harm Implementations and to arrange the Field Service PPE’s

1.            Facilities
Management:

• Manage and coordinate all facilities and services-related
  activities.
• Ensure all facilities are operating efficiently and provide
  technical support when needed.
• Connect with suppliers and contractors to ensure high-quality
  service delivery.

2.            SAP System
Application:

• Apply SAP System to issue Purchase Orders for facilities and
  projects.
• Follow up with all contractors to ensure timely and accurate
  delivery of services.

3.            Resource
Management:

• Support in resource mobilization and demobilization for
  assigned project sites.

4.            Administrative
Support:

• Lead the IOU Closure Process, including developing
  calculation sheets and submitting related documentation.
• Support employees with the Expense Claim Process (E2E).
• Support in arranging meetings and workshops via F2F and MS
  Teams.

5.            Project
Management Support:

• Assist Managers with Purchase Order (PO) amendments through
  Eform.
• Provide back-office administrative support to Managers.

6.            Field Service
and Training:

• Handle Skill Certification and ID gate pass processes for
  field service and projects.
• Prioritize and run training arrangements.

7.            Project
Execution:

• Support in organizing and execution of projects efficiently.
• Communicate with multiple teams to ensure successful project
  execution.
• Provide regular reports on project progress and potential
  challenges.

8.            Time Sheet
Management:

• Support in time sheet submission and approval process.
• Ensure accurate recording of work hours for all employees.
• Address any discrepancies or issues related to time sheet
  entries.

 What You Bring

• Expert knowledge using Excel.
• Familiar with Concur, E2E Tools.
• Good Communication & Documentation skills proficiency in
  English & Arabic.
• Bachelor’s degree in any stream with 7 to 10 Years of
  experience in Back Office Admin Profile.
• Willingness to support any Ad hoc Events Related to FS
  Operations.
• Work Experience with multicultural teams required.
• Phenomenal teammate & Capable of Training Juniors.
• Knowledgeable for Legal & Statutory KSA Labor law.

Who is Siemens Energy?

At Siemens Energy, we are more than just an
energy technology company. With ~100,000 dedicated employees in more than 90
countries, we develop the energy systems of the future, ensuring that the
growing energy demand of the global community is met reliably and sustainably.
The technologies created in our research departments and factories drive the
energy transition and provide the base for one sixth of the world’s electricity
generation.

Our global team is committed to making
sustainable, reliable, and affordable energy a reality by pushing the
boundaries of what is possible. We uphold a 150-year legacy of innovation that
encourages our search for people who will support our focus on decarbonization,
new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same.
Through diversity we generate power. We run on inclusion and our combined
creative energy is fueled by over 130 nationalities. Siemens Energy celebrates
character – no matter what ethnic background, gender, age, religion, identity,
or disability. We energize society, all of society, and we do not discriminate
based on our differences.